Some office duties are repetitive and tiresome. Manual labor may take time away from what really breathes life into your business, such as generating more leads and creating about new ideas that keep your company fresh. You should avoid wasting your time on administrative, billing and HR tasks. In this wonderful digital age, office automation is the way to go so that you can perform these time-consuming tasks, allowing you to focus on the important aspects of your business.
Automate Customer Information Management
Automation puts your customers and prospects at work, enabling them to enter their information themselves via website forms. The information is then automatically uploaded to be accessed by multiple departments. You can also structure your automation process to help to segment your customers by allowing them to submit their preferences. In this way, your customers will receive correspondence that is only applicable to them, improving marketing efforts and results.
Automate Scheduling and Remainders
Office scheduling technology such as Google Calendars greatly reduces the time it takes to manage schedules, appointment bookings, and reminders. You will get rid of calendar comparisons and phone tags altogether. You can let the automation software take over the sending of a thank you note or a follow-up message after a sales call. It’s a kind of “put it and forget it” deal. When you ask the system to send any updates or messages it wants to suit at a specified time, the rest is off your hands.
It is tedious and time-consuming to have your staff collecting endless receipts on business trips, transfer a stack of paper to the finance team, and wait for days for their reimbursement. To prevent excessive paperwork, Expensify enhances the way employees report expenditures by encouraging them to do so while they’re working, directly from their phones. Instead of keeping track of receipts for days or weeks to the end, authorized users may simply log in and scan receipts for the app, simple as that. Expensify automates the way expenditures are accepted, while also streamlining how you can export data to your accounting department and add those expenses to your budget.
Automate Inter-Department Coordination
Each corporation has a never-ending list of tasks that need to be organized between departments to ensure organizational success. Typically, onboarding new employees requires collaboration between five to ten different departments and takes up to eight months for employees to become fully productive in companies with inefficient on-board processes. Automating on-board tasks not only saves supervisors time but also boosts the new employee’s initial productivity by 18% and results in a 16% higher retention rate for new hires. Services like Sapho helps ensure that new hires hit the ground from day one through automating collaboration between multiple teams
Automate Cleaning and Maintainance
Most offices have cleaning services but they can’t clean 24/7. Technologies such as Shine can clean and deodorize the toilets of your bathroom after every flush. It will make sure the toilets are always clean, smelling good, and ready for any clients coming to visit you. Besides cleaning, Shine monitors your water usage 24/7 too. It uses AI to detect any potential problems of your toilet and send you repair kits right away, saving you time and money from calling an expensive plumber.
We’re so lucky to be living in a time when workplace automation is open to us. It doesn’t matter how many employees your business has, the automation process is a game-changer. It creates efficiency, saves money, helps employees improve their skills and increases productivity.
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